Wedding Coordinator Responsibilities
Responsibilities depend upon package chosen for the wedding day Pre-Wedding Planning
♦ One month prior to your wedding, allow us to take over your plans, tie up loose ends in our consultation meeting
♦ Time line layout / email event timelines to all wedding professionals
♦ Coordinating with your Vendors via Email / Phone regarding Time Line, Setup & Breakdown of the Wedding Wedding Rehearsal ♦ Complete facilitation of wedding rehearsal which includes instruction on usher seating, family seating, wedding party processional, ceremony, wedding party recessional, and family recessional Pre-ceremony Pre-Ceremony
♦ Coordinator distributes necessary balance checks to any remaining wedding service providers the day of the event
♦ Coordinator liaisons with florist, photographer, videographer, musicians, soloists, minister, and ceremony participants upon arrival regarding specific duties
♦ Coordinator assists wedding party with pinning boutonnieres and corsages
♦ Coordinator assists families with pinning of boutonnieres and corsages
♦ Coordinator works with photographer to ensure that pre-ceremony pictures adhere to the predetermined event timeline
♦ Coordinator liaisons with program/guest book/gift attendants upon arrival regarding duties
♦ Coordinator liaisons with groomsmen and/or ushers regarding proper etiquette for guest seating and pre-seating of family and guests
♦ Coordinator cues pre-ceremony music ♦ Coordinator gathers all family and wedding party attendants and places them in line for formal processional of ceremony
♦ Coordinator ensures that maid and/or matron of honor has groom’s ring and that bride has relocated engagement ring to right hand
♦ Coordinator ensures that best man has bride’s ring
♦ Coordinator cues candle lighting by groomsmen and/or ushers
♦ Coordinator cues musicians and participants for family seating processional music
♦ Coordinator cues musicians and participants for wedding/bridal party processional music
♦ Coordinator cues musicians, bride, and escort for bride’s ceremony processional
♦ Coordinator adjusts train and/or veil of bride upon entrance Post-ceremony Post-Ceremony
♦ Coordinator works with photographer to ensure that post-ceremony pictures adhere to the predetermined event timeline
♦ Coordinator liaisons with guest book attendant to ensure that guest book, pen, toss bouquet, etc. are transferred to reception site
♦ Coordinator gathers any extra programs, unity candle, etc. from ceremony site Reception
♦ Coordinator liaisons with caterer and reception entertainment and reviews script for announcements and reception activities
♦ Coordinator ensures that the reception site is set up properly and that the cake/s have arrived and are in place Reception
♦ Coordinator liaisons with bride/groom/wedding party/family regarding announcement/s into reception, places them in line for announcements, and ensures that announcements go smoothly
♦ Coordinator coordinates all special dances with reception entertainment and all special dance participants
♦ Coordinator notifies caterer, photographer, videographer, reception entertainment, and all other appropriate wedding professionals of cake cutting
♦ Coordinator cues reception entertainers of cake cutting and toast announcement to guests
♦ Coordinator cues guests giving toasts
♦ Coordinator ensures that caterer prepares “going away” basket of food for bride and groom
♦ Coordinator gathers bags, food, etc. that will leave with the couple and ensures that they are placed in departure vehicle
♦ Coordinator displays favors/memorabilia to distribute to guests at the end of the event
♦ Coordinator ensures that photographer, videographer, and reception entertainment are prepared for couple’s departure
♦ Coordinator works with reception entertainment to facilitate bouquet/garter toss and departure of couple Postreception Post-Reception
♦ Coordinator supervises collection of all gifts, bridal memorabilia and/or supplies (guest book and pen, cake knife or service, disposable cameras, baskets, bridal bouquet, centerpieces, extra programs, extra favors and memorabilia, etc.) and ensures that all items are loaded into “designated” vehicles
Hello I'm Anne and I am here to help you create the wedding of your dreams! I've been planning and coordinating events for 30 years. No event is too small or too large for Southern Elegance to help you with. We offer you peace of mind, knowing that your special day will run smoothly. Anyone can plan a party or a wedding, but having a professional at your event to implement your detailed plans while you enjoy the biggest day of your life with your family and friends is not only important...
Grace your Wedding with Southern Elegance!
With over 30 years of Experience
we have been providing Southern Style and Charm
to Virginia Weddings since 1988
FANTASIA SOUND DISC JOCKEYS in Richmond, VA copyright. All rights reserved.
Southern Style Consultant Service
Consultant Services plus Southern Belle Coverage.
A Consultant is your Month of Coordinator and your Event Planner. She is the person you hire to help you create a budget, plan your details, hire your wedding professionals, to run your errands, and organize your big day. Many of Today’s Brides don’t have time to plan their own Wedding and need more than a Month of Coordinator to create a smooth and flawless wedding day.
Pricing depends upon the scope of help the Bride wants planning.
Month of Coordinator Packages:
This is the person you hire to take care of all the details you planned for your Wedding. One month prior to your wedding, allow us to take over your plans, tie up loose ends, and connect with your vendors. Southern Elegance will be there to manage everything behind the scenes and on the front lines to ensure you have a stress-free day. Southern Elegance offers three Month Of Coordinator packages to fit different wedding needs. All packages include a Complimentary Consultation, Office Planning time depending upon choice of package, Vendor Recommendations, Unlimited Phone Calls & Emails, 1 In-Person Consultation one month before the wedding, Wedding Time Line for the chosen package, and...
Southern Charm: Rehearsal & Ceremony
Office Planning 4 Hours ~ 1 Hour Rehearsal Coordination ~ 3 Hours Ceremony Day Of Coverage
Southern Charm: Reception Only
Office Planning 5 Hours ~ 5 Hours Reception Day Of Coverage
add 1 Hour Rehearsal Attendance to meet Wedding Party if Ceremony Venue has its own Coordinator
Southern Belle : Rehearsal, Ceremony & Reception
We highly recommend this package, unless you want Full Consultant Service
Office Planning 10 Hours ~ 1 Hour Rehearsal Coordination ~ 10 Hours Wedding Day of Coverage
(add +4 for an Unlimited Day of Coverage)
Additional hours and personnel may be added for Partial Planning Services for those who do not need Full Consultant Services but need more than basic Month of Coordination.
This can include but not limited to:
Decor Setup and Breakdown - Additional Personnel required
Venue Walk-Thru with Key Vendors
Additional In-Person Consultations prior to Month of Meeting
* TRAVEL more than 1 hour from our office will require travel adjustments
Contract both Southern Elegance Events & Fantasia Sound DJs and receive a SEE 10% Discount